One app to run your entire agency.
Replace the Frankenstein stack. Projects, time tracking, CRM, invoicing, client portal, and reporting — all native, all connected.
Built with input from agency owners who burned through Monday, ClickUp, and Basecamp before this.
Your agency runs on 8 apps held together by Zapier and prayer.
The average agency uses 6-10 disconnected tools. One for projects. One for time. One for invoicing. A CRM you forgot to update. A client portal that is actually just a shared Google Drive.
The result? You find out a project lost money after it ships. Your team spends more time managing tools than doing billable work. And every new hire takes a month to figure out which app does what.
71%
of agencies don't know if a project is profitable until it's already delivered.
Flowboard replaces the stack. Not with another tool bolted on top — with one app where everything is already connected.
One subscription. Eight tools gone.
Everything your agency needs, native and connected. No integrations to break. No data living in five different places.
Project Management
Replaces ClickUp, Monday, Asana, Basecamp
Boards, lists, tasks, subtasks, and dependencies — without the five-minute load times.
Time Tracking
Replaces Harvest, Toggl, Clockify
One-click timer on every task. Billable hours flow straight to invoices.
CRM
Replaces HubSpot, Pipedrive, spreadsheets
Track leads, deals, and pipeline stages without a separate login.
Invoicing
Replaces FreshBooks, QuickBooks, Xero
Generate invoices from tracked time in one click. No more copy-paste marathons.
Client Portal
Replaces Notion, Google Drive, shared Trello boards
Give clients their own dashboard. They see progress. You keep your sanity.
Resource Planning
Replaces Float, Forecast, spreadsheets
See who is overbooked, who has capacity, and where the bottleneck is — in real time.
Forms
Replaces Typeform, Google Forms, JotForm
Branded intake forms that feed directly into your projects and CRM.
Docs & Proposals
Replaces Google Docs, PandaDoc, Proposify
Write proposals and docs where the project lives. No more "check your email."
Know your margins before the project ships.
Not after. Not in a spreadsheet. Right now, on every project, updated with every tracked hour.
Most agencies find out they lost money on a project after the final invoice goes out. By then it is too late to adjust scope, reassign work, or have the budget conversation with the client.
Flowboard calculates profitability in real time. You set the budget. Your team tracks time. The dashboard shows you exactly where you stand — hours burned, revenue earned, margin percentage — updated live.
71% of agencies have zero visibility into project profitability during delivery.
Your team sees everything. Clients see what you choose.
One project, two views. Internal notes, cost rates, and margins stay hidden. Clients get a clean dashboard with progress, files, and approvals.
No more "shadow projects" or duplicate boards for client visibility. No more worrying that a client will stumble into your internal Slack channel or see your cost rates.
Flowboard's client portal gives each client their own login. They see task progress, leave feedback, approve deliverables, and download files — all without seeing a single number you do not want them to see.
One click to start tracking. Zero tabs to switch.
The timer lives on every task. Your team never leaves the project to log hours.
When time tracking lives in a separate app, people forget. Or they batch-log on Friday from memory. Or it takes five taps just to start a timer. The data is late, inaccurate, and disconnected from the actual work.
Flowboard's timer is built into every task. Click to start. Click to stop. Hours are automatically tied to the project, the client, and the budget. No tab-switching. No end-of-week guessing.
Tracked hours are the raw material of agency revenue. If the data is wrong, your invoices and margins are wrong too.
Turn tracked hours into invoices. One click.
No exporting. No copy-pasting into QuickBooks. Select the hours, generate the invoice, send it.
The old way: export time entries from Harvest. Open QuickBooks. Manually create line items. Double-check the math. Format it. Send it. Repeat for every client, every month.
The Flowboard way: select the time entries. Click "Generate Invoice." Review the line items (already populated from your tracked hours and rates). Send it. Done.
They did not leave their old tool because it was fine.
Here is what actually pushes agencies to make the move.
"It's a productivity tool that slows you down."
Your project management app should not take 10 seconds to load a task. When your team avoids the tool because it is faster to use a sticky note, you have a performance problem. Flowboard is built for speed — not bolted-on features competing for the same overloaded interface.
"We added one person. Got billed for five."
Seat-block pricing means you buy 10 licenses when you have 6 people. Then your contractor needs access and suddenly you are shopping for a new plan. Flowboard charges per user. Add one person, pay for one person. Remove them, stop paying. No minimums, no blocks, no surprises.
"A mess of Zapier glues and five different subscriptions."
You started with one tool. Then you needed time tracking so you added another. Then invoicing. Then a CRM. Then a client portal hack. Now you are paying for six apps, maintaining three integrations, and your data lives in five different places. Flowboard is one app. One login. One bill. One place where everything connects natively.
"It's an enterprise tool wearing a small-business costume."
Most project management tools were built for software teams and then marketed to everyone. They do not understand billable hours, client margins, retainers, or scope creep. Flowboard was built for agencies from day one. Every feature assumes you have clients, budgets, and billable work.
One price. Everything included. No per-seat surprises.
Every plan includes every feature. Pay per person, not per feature tier.
No "upgrade to unlock time tracking." No "contact sales for the client portal." No seat blocks that force you to buy three licenses you will never use.
Every Flowboard user gets every feature. Projects, time tracking, CRM, invoicing, client portal, reports, automations — all of it. You pay for the people on your team. That is it.
Free plan available. No credit card required.
Replace your Frankenstein stack this week.
Most agencies are set up and running in one afternoon. Start free, bring your team, and stop paying for eight apps that do not talk to each other.